Vessel Handling and the Role of a Maritime Agent – A Complete Guide
In this section, you will find information on the responsibilities of a maritime agent, port documentation, and principles of cooperation with terminals, all essential for efficient cargo management in port and maritime trade.
Maritime Agent – Legal Basis and Maritime Code
The duties and scope of a maritime agent are regulated by the Maritime Code in Article 202 (Journal of Laws 2023.1309 of July 10, 2023).
Our key powers and duties include:
- Decision-making powers: Undertaking activities related to shipping and representing the shipowner before authorities.
- Formalities handling: Handling arrival, stay, and departure formalities for the vessel.
- Documentation and finance: Issuing bills of lading, settling port dues, and pursuing claims.
- Professional ethics: Safeguarding the shipowner’s interests and strictly adhering to their instructions.
Port Systems and Applications: NSW, Polish PCS, Transmore
National Single Window
An IMO convention-compliant system for exchanging port information.
Maritime Agent vs. Maritime Broker
At POL-AGENT, we combine the competencies of both these professions. Although the terms are often used interchangeably, their scope differs:
Maritime broker: Focuses on mediating in sales, charter, towing, and insurance contracts.
Agent: Is responsible for the operational oversight of a vessel in port.
When we undertake brokerage tasks, we actively seek cargo and negotiate contract terms for our clients.
We calculate operational costs based on current port tariffs and terminal price lists such as Bulk Cargo Szczecin or DB Port.
Daily Duties of a Maritime Agent at POL-AGENT
Stay Reports
Reporting status, vessel position, and departure prospects 24/7.
Representation
Liaison with the Harbour Master’s Office, Border Guard, and Customs Office.
Crew Care
Crew changes, visa services, and medical assistance in ports.
Logistics
Provision supplies and organization of technical services.