{"id":4683,"date":"2026-01-20T15:19:02","date_gmt":"2026-01-20T14:19:02","guid":{"rendered":"https:\/\/polagent.com\/poradniki\/maritime-agents-responsibilities-and-port-procedures-a-guide\/"},"modified":"2026-01-22T22:34:22","modified_gmt":"2026-01-22T21:34:22","slug":"maritime-agents-responsibilities-and-port-procedures-a-guide","status":"publish","type":"baza-wiedzy","link":"https:\/\/polagent.com\/en\/guides\/maritime-agents-responsibilities-and-port-procedures-a-guide\/","title":{"rendered":"Maritime Agent&#8217;s Responsibilities and Port Procedures \u2013 A Guide"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_custom_heading font_container=&#8221;tag:h1|text_align:center&#8221; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_123456{margin-bottom: 30px !important;}&#8221; text=&#8221;Vessel Handling and the Role of a Maritime Agent \u2013 A Complete Guide&#8221;][vc_column_text]<\/p>\n<p style=\"text-align: center; font-size: 18px; max-width: 800px; margin: 0 auto 40px;\">In this section, you will find information on the responsibilities of a maritime agent, port documentation, and principles of cooperation with terminals, all essential for efficient cargo management in port and maritime trade.<\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row css=&#8221;.vc_custom_101{background-color: #f7f7f7 !important; padding: 40px !important; border-radius: 10px !important;}&#8221;][vc_column width=&#8221;2\/3&#8243;][vc_custom_heading use_theme_fonts=&#8221;yes&#8221; text=&#8221;Maritime Agent \u2013 Legal Basis and Maritime Code&#8221;][vc_column_text]The duties and scope of a maritime agent are regulated by <strong>the Maritime Code<\/strong> in Article 202 (Journal of Laws 2023.1309 of July 10, 2023).<\/p>\n<p>Our key powers and duties include:<\/p>\n<ul>\n<li><strong>Decision-making powers:<\/strong> Undertaking activities related to shipping and representing the shipowner before authorities.<\/li>\n<li><strong>Formalities handling:<\/strong> Handling arrival, stay, and departure formalities for the vessel.<\/li>\n<li><strong>Documentation and finance:<\/strong> Issuing bills of lading, settling port dues, and pursuing claims.<\/li>\n<li><strong>Professional ethics:<\/strong> Safeguarding the shipowner&#8217;s interests and strictly adhering to their instructions.<\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/3&#8243;][vc_single_image image=&#8221;4682&#8243; alignment=&#8221;center&#8221; style=&#8221;vc_box_shadow_3d&#8221; css=&#8221;&#8221; img_size=&#8221;large&#8221; title=&#8221;Other Regulations&#8221;][vc_btn color=&#8221;warning&#8221; align=&#8221;center&#8221; i_icon_fontawesome=&#8221;stm-arrow-next&#8221; css=&#8221;&#8221; add_icon=&#8221;true&#8221; title=&#8221;Review the regulations of the Maritime Office in Szczecin&#8221; link=&#8221;url:https%3A%2F%2Fwww.ums.gov.pl%2Fbezpieczenstwo-morskie%2Fprzepisy-portowe|target:_blank|&#8221;][vc_btn color=&#8221;warning&#8221; align=&#8221;center&#8221; i_icon_fontawesome=&#8221;stm-arrow-next&#8221; css=&#8221;&#8221; add_icon=&#8221;true&#8221; title=&#8221;Review the regulations of the Maritime Office in Gdynia&#8221; link=&#8221;url:https%3A%2F%2Fwww.umgdy.gov.pl%2Fbezpieczenstwo-morskie%2Fkapitanat-portu-gdansk%2Fakty-prawne%2F|target:_blank|&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row css=&#8221;.vc_custom_102{margin-top: 50px !important; margin-bottom: 50px !important;}&#8221;][vc_column][vc_separator color=&#8221;orange&#8221; border_width=&#8221;2&#8243; el_width=&#8221;30&#8243;][vc_custom_heading font_container=&#8221;tag:h2|text_align:center&#8221; use_theme_fonts=&#8221;yes&#8221; text=&#8221;Port Systems and Applications: NSW, Polish PCS, Transmore&#8221;][vc_empty_space height=&#8221;22px&#8221;][vc_row_inner][vc_column_inner width=&#8221;1\/3&#8243;][vc_icon icon_fontawesome=&#8221;fa fa-solid fa-display&#8221; color=&#8221;custom&#8221; size=&#8221;xl&#8221; align=&#8221;center&#8221; css=&#8221;.vc_custom_1769007753677{padding-top: 14px !important;padding-right: 14px !important;padding-bottom: 14px !important;padding-left: 14px !important;}&#8221; custom_color=&#8221;#808080&#8243;][vc_column_text]<\/p>\n<h4 style=\"text-align: center;\">National Single Window<\/h4>\n<p style=\"text-align: center;\">An IMO convention-compliant system for exchanging port information.<\/p>\n<p>[vc_btn title=&#8221;Go to NSW&#8221; style=&#8221;outline&#8221; color=&#8221;black&#8221; size=&#8221;sm&#8221; align=&#8221;center&#8221; link=&#8221;url:https%3A%2F%2Fportal.nsw.gov.pl%2F|target:_blank|&#8221;]<br \/>\n[\/vc_column_text][\/vc_column_inner][vc_column_inner width=&#8221;1\/3&#8243;][vc_icon icon_fontawesome=&#8221;fa fa-solid fa-ship&#8221; color=&#8221;custom&#8221; size=&#8221;xl&#8221; align=&#8221;center&#8221; css=&#8221;.vc_custom_1769007766093{padding-top: 14px !important;padding-right: 14px !important;padding-bottom: 14px !important;padding-left: 14px !important;}&#8221; custom_color=&#8221;#808080&#8243;][vc_column_text]<\/p>\n<h4 style=\"text-align: center;\">Polish PCS<\/h4>\n<p style=\"text-align: center;\">A platform optimizing logistical processes in Polish ports.<\/p>\n<p>[vc_btn title=&#8221;Go to PCS&#8221; style=&#8221;outline&#8221; color=&#8221;black&#8221; size=&#8221;sm&#8221; align=&#8221;center&#8221; link=&#8221;url:https%3A%2F%2Fpolskipcs.pl%2F|target:_blank|&#8221;]<br \/>\n[\/vc_column_text][\/vc_column_inner][vc_column_inner width=&#8221;1\/3&#8243;][vc_icon icon_fontawesome=&#8221;fa fa-solid fa-chart-line&#8221; color=&#8221;custom&#8221; size=&#8221;xl&#8221; align=&#8221;center&#8221; css=&#8221;.vc_custom_1769007776967{padding-top: 14px !important;padding-right: 14px !important;padding-bottom: 14px !important;padding-left: 14px !important;}&#8221; custom_color=&#8221;#808080&#8243;][vc_column_text]<\/p>\n<h4 style=\"text-align: center;\">GUS Transmore<\/h4>\n<p style=\"text-align: center;\">A statistical system monitoring traffic and cargo turnover in ports.<\/p>\n<p>[vc_btn title=&#8221;Go to Transmore&#8221; style=&#8221;outline&#8221; color=&#8221;black&#8221; size=&#8221;sm&#8221; align=&#8221;center&#8221; link=&#8221;url:https%3A%2F%2Ftransmor.stat.gov.pl%2F|target:_blank|&#8221;]<br \/>\n[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][\/vc_column][\/vc_row][vc_row][vc_column][\/vc_column][\/vc_row][vc_row css=&#8221;.vc_custom_103{background-color: #2c3e50 !important; padding: 50px !important; border-radius: 10px !important;}&#8221;][vc_column width=&#8221;1\/2&#8243;][vc_custom_heading font_container=&#8221;tag:h2|text_align:left|color:%23ffffff&#8221; use_theme_fonts=&#8221;yes&#8221; text=&#8221;Maritime Agent vs. Maritime Broker&#8221;][vc_column_text]<\/p>\n<div style=\"color: #ffffff !important;\">\n<p>At <strong style=\"color: #ffb400 !important;\">POL-AGENT<\/strong>, we combine the competencies of both these professions. Although the terms are often used interchangeably, their scope differs:<\/p>\n<p style=\"margin-top: 20px;\"><strong style=\"color: #ffffff !important;\">Maritime broker:<\/strong> Focuses on mediating in sales, charter, towing, and insurance contracts.<\/p>\n<p><strong style=\"color: #ffffff !important;\">Agent:<\/strong> Is responsible for the operational oversight of a vessel in port.<\/p>\n<p style=\"margin-top: 20px; font-style: italic; opacity: 0.9;\">When we undertake brokerage tasks, we actively seek cargo and negotiate contract terms for our clients.<\/p>\n<\/div>\n<p>[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_message message_box_color=&#8221;warning&#8221; icon_fontawesome=&#8221;fas fa-info-circle&#8221;]We calculate operational costs based on current <strong>port tariffs<\/strong> and terminal price lists such as Bulk Cargo Szczecin or DB Port.[\/vc_message][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row css=&#8221;.vc_custom_104{margin-top: 60px !important;}&#8221;][vc_column][vc_custom_heading font_container=&#8221;tag:h2|text_align:center&#8221; use_theme_fonts=&#8221;yes&#8221; text=&#8221;Daily Duties of a Maritime Agent at POL-AGENT&#8221;][vc_empty_space height=&#8221;22px&#8221;][vc_row_inner][vc_column_inner width=&#8221;1\/4&#8243;][vc_icon icon_fontawesome=&#8221;fas fa-bullhorn&#8221; color=&#8221;warning&#8221; align=&#8221;center&#8221;][vc_column_text]<\/p>\n<h5 style=\"text-align: center;\">Stay Reports<\/h5>\n<p>Reporting status, vessel position, and departure prospects 24\/7.[\/vc_column_text][\/vc_column_inner][vc_column_inner width=&#8221;1\/4&#8243;][vc_icon icon_fontawesome=&#8221;fas fa-balance-scale&#8221; color=&#8221;warning&#8221; align=&#8221;center&#8221;][vc_column_text]<\/p>\n<h5 style=\"text-align: center;\">Representation<\/h5>\n<p>Liaison with the Harbour Master&#8217;s Office, Border Guard, and Customs Office.[\/vc_column_text][\/vc_column_inner][vc_column_inner width=&#8221;1\/4&#8243;][vc_icon icon_fontawesome=&#8221;fas fa-user-friends&#8221; color=&#8221;warning&#8221; align=&#8221;center&#8221;][vc_column_text css=&#8221;&#8221;]<\/p>\n<h5 style=\"text-align: center;\">Crew Care<\/h5>\n<p>Crew changes, visa services, and medical assistance in ports.[\/vc_column_text][\/vc_column_inner][vc_column_inner width=&#8221;1\/4&#8243;][vc_icon icon_fontawesome=&#8221;fas fa-box-open&#8221; color=&#8221;warning&#8221; align=&#8221;center&#8221;][vc_column_text]<\/p>\n<h5 style=\"text-align: center;\">Logistics<\/h5>\n<p>Provision supplies and organization of technical services.[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row][vc_column][vc_empty_space height=&#8221;32px&#8221;][\/vc_column][\/vc_row][vc_row full_width=&#8221;stretch_row&#8221;][vc_column][vc_cta txt_align=&#8221;center&#8221; color=&#8221;black&#8221; add_button=&#8221;right&#8221; btn_color=&#8221;warning&#8221; btn_align=&#8221;center&#8221; btn_i_icon_fontawesome=&#8221;stm-arrow-next&#8221; css=&#8221;&#8221; btn_add_icon=&#8221;true&#8221; h2=&#8221;Do you need professional agency services?&#8221; h4=&#8221;We operate in the ports of Szczecin, \u015awinouj\u015bcie, Gdynia, Gda\u0144sk.&#8221; btn_title=&#8221;Contact Us&#8221; btn_link=&#8221;url:https%3A%2F%2Fpolagent.com%2Fen%2Fcontact%2F|&#8221;]Our team of maritime agents and brokers will ensure the legal and operational security of your fleet.[\/vc_cta][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_custom_heading font_container=&#8221;tag:h1|text_align:center&#8221; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_123456{margin-bottom: 30px !important;}&#8221; text=&#8221;Vessel Handling and the Role of a Maritime Agent \u2013 A Complete Guide&#8221;][vc_column_text] In this section, you will find information on the responsibilities of a maritime agent,&#8230;<\/p>\n","protected":false},"featured_media":4682,"parent":0,"menu_order":0,"template":"","meta":{"_acf_changed":false,"_seopress_robots_primary_cat":"","_seopress_titles_title":"Maritime Agent: Responsibilities and Port Procedures | POL-AGENT Knowledge Base","_seopress_titles_desc":"A comprehensive guide to the role of a maritime agent. 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